System Credential Inventory
Confidentiality Notice: This document lists the existence of accounts required to run MDL Operations. Actual passwords, API keys, and secrets must NEVER be stored here. They must be stored in the corporate Password Manager (e.g., 1Password, LastPass Enterprise).
🔐 Master Access Vault
All credentials below are stored in the secure vault under the folder: MDL_OPS_ENGINE_PROD.
| Service |
Account / Username |
Role |
Login URL |
Notes |
| Bitwarden (Recommended) |
bernard.cresencia@mdlcommunications.com |
Master Admin |
Local Link |
Open Source. See Setup Guide. |
| Google Workspace |
bernard.cresencia@mdlcommunications.com |
Super Admin |
Google Admin |
Manages email aliases, Drive permissions. |
| Domain Registrar |
bernard.cresencia@mdlcommunications.com |
Owner |
[GoDaddy/Namecheap] |
DNS Control (A Records, CNAME). |
☁️ Infrastructure & Hosting
| Service |
Used For |
Login Location |
Criticality |
| Railway / Vercel |
Hosting BSC App & N8N |
Password Vault |
CRITICAL |
| Supabase |
BSC Database (PostgreSQL) |
Password Vault |
CRITICAL |
| Docker Hub |
Container Images Registry |
Password Vault |
High |
| GitHub |
Source Code Repositories |
Password Vault |
High |
🤖 Automation & API Keys
| Service |
Associated Email |
API Key Location |
Function |
| N8N Cloud |
automation@mdlcommunications.com |
.env & Vault |
Workflow Orchestration. |
| OpenAI |
dev@mdlcommunications.com |
.env (Variable: OPENAI_API_KEY) |
AI Analysis (GPT-4). |
| Google Cloud Console |
admin@mdlcommunications.com |
secrets/google_backbone_creds.json |
Sheets API, Gmail API, Drive API. |
| NoviShip / TotalShip |
logistics@mdlcommunications.com |
.env (Variable: NOVISHIP_API_KEY) |
Shipping Rates & Labels. |
| EasyShip |
logistics@mdlcommunications.com |
.env |
International Shipping Rates. |
| Paperless-ngx |
admin@mdlcommunications.com |
Password Vault |
Document Archiving. |
📦 Operational Accounts
| Service |
Username |
Purpose |
| HubSpot |
sales@mdlcommunications.com |
CRM & Deal Tracking. |
| QuickBooks Online |
finance@mdlcommunications.com |
Invoicing & Accounting. |
| Microsoft 365 |
admin@mdlcommunications.com |
Outlook Email Sync (Graph API). |
🔄 Transfer Protocol
To transfer ownership of these systems:
1. Change Master Email: Update the recovery email for the Password Manager to the new owner's email.
2. Rotate API Keys: Generate new API keys for OpenAI, Google Cloud, and Shipping providers; update .env files in Railway/Vercel.
3. Transfer Billing: Log in to each "Infrastructure" account and update the credit card on file.
